In our guide to sales funnels for health clinics we include the online enquiry (form) as a distinct stage. It is a part of the process that brings consumers into the sales funnel proper, so it is not a step that you should consider trying to skip by leaving the form off your website. Here’s why:

1. 24/7. Customers look at your website all the time; on the weekends and in the middle of the night. Will they get a good consumer experience by ringing you at this time? If all you have is an answering machine then the answer is no.  Most won’t bother to leave you a message, and you are relying on them to remember to call you again the next day, which they probably won’t. An online enquiry form is available 24/7, and it is easy to set up to meet your customers’ expectations (see moving prospective customers through the sales funnel).
2. Phone calls can interrupt your normal daily business. An online enquiry form empowers you to use your staff resources as they are needed, and then to have them deal with the online enquiries when they are not so busy.
3. The form allows you to weed out the time wasters. Many people who call the clinic aren’t really a potential patient at all. It might be that they can’t afford your services, or that they aren’t in your catchment area.  By using an online enquiry form you can weed these time wasters out and reply with a polite standard email rather than tying up your staff with another phone call.
4. Be prepared. An online enquiry form gives you the time to prepare information for the specific query so that when you do actually talk to the patient you can meet their expectations by being able to talk directly to their concerns. A phone call does not give you this opportunity, and you can be forced to terminate the call in order to get further information. This does not give the consumer a good experience.
5. Capture the patient’s information reliably. Everyone has had the experience of talking to a potential patient and taking down their contact information incorrectly, or maybe your computer is booting up and you write it on a scrap of paper only for the cleaner to put it in the bin. Now the patient expects you to call back and you never do – how likely do you think it is that they will call back? If they do, what sort of impression have you given of your clinic? Online enquiry forms can solve this problem.
6. Some people don’t want to talk. Many potential patients who are early in the buying cycle are not prepared to talk on the phone and would rather remain at arm’s length for the time being. If you don’t have an online enquiry form then you are excluding them.

Hopefully you can now see some of the benefits in having a dedicated online enquiry form.

I’ll finish with one final piece of advice – even though we recommend strongly that you use an online enquiry form on your site, our own survey of consumers tells us that your phone number is also in the top five pieces of information that they are looking for on your site. Don’t forget to make it easy to find, in the header or footer of the page, and include it on your enquiry form too.